Oral Presentation Guidelines
Presentation Format
- Presentation room computers are Windows PCs with PowerPoint Office 2019 or newer installed.
- Use standard fonts and animations. Presentations created both on Windows and Mac platforms should work, this should be tested in the Speaker Ready Room before presenting.
- Accepted file types: PPTX (preferred), PDF, and MP4.
- PPT (pre-2007 format) and Apple Keynote (.key) are not supported. Mac users should save files as .pptx to ensure compatibility.
- Files should be no larger than 2 GB
- Use landscape format, 16:9
- All videos should be embedded in the presentation and saved in MP4 format. Standalone video files should also be in MP4.
- To guarantee a seamless transition between speakers and to avoid any delay, it is not allowed to use your own laptop. You have to use the pre-installed laptop.
Accessibility Recommendations
- Slide Design: Use high-contrast color schemes (e.g., light text on dark backgrounds and vice versa). Avoid using color alone to convey meaning – also bold, italicize, or underline key points.
- Fonts & Text: Use easy-to-read fonts: San serif fonts (Arial, Verdana, Helvetica, Calibri) or Times New Roman and avoid script-based fonts. Keep the text brief and use a minimum 24-point font size.
- Visual aids: Include alt text for all figures and tables (describe image, purpose, key info). Use simple visuals and avoid overly complex figures. For plots, use high-contrast colors or different shapes to show group differences.
- QR code: Consider adding a QR code linking to your slide deck, a one-page summary, or a digital poster for future reference. Free online generators are available to create QR codes.
Official meeting graphics:
If you would like to visually match your presentation to the official design of the joint meeting, feel free to use our official meeting graphics. The use of these visuals is entirely optional.
To download a file, simply click on the graphic you would like to use.
A pop-up window will open, where you can right-click and select “Save as” to download the image to your computer.